Privacy Policy

Who we are and what this policy covers

Careerly NY (“Careerly,” “we,” or “us”) is a recruiting and career coaching business that serves employers and job seekers in the New York area and across the U.S. Our mailing address is 4 Chestnut Dr, Pomona, NY 10970-2817. This policy explains how we handle personal information when you visit careerlyny.com, contact us, submit a résumé, take our career-style quiz, subscribe to our newsletter, or otherwise deal with us by email, phone, WhatsApp, or LinkedIn.

It applies to three groups of people: employers who contact us about hiring, job seekers who send us their information, and career coaching clients and prospects, along with anyone who simply browses our website or subscribes to our newsletter. It does not cover other websites or services we link to, which have their own policies.

Information we collect

Information you give us

• Contact form. When you use the form on our Contact page, we collect what you choose to submit: the type of inquiry (hiring, job search, career coaching, or something else), your full name, email address, phone number (optional), your message, and how you heard about us (optional).
• Employers. Your company name and the position or positions you are hiring for, along with any details about your hiring needs that you include.
• Job seekers. The type of position you are looking for and your optional résumé upload (PDF, DOC, or DOCX, up to 10 MB). A résumé usually includes work history, education, skills, and contact details, plus anything else you choose to put in it.
• Career coaching. Your career goals or challenges, and anything else you tell us when you request a coaching call or work with us.
• Career-style quiz. The quiz is run by a third-party quiz platform, LeadQuizzes. Your answers and any contact details you enter into the quiz are collected through that platform, as described in the section on third-party services below.
• Newsletter sign-up. If you subscribe through the sign-up form in our website footer, we collect your email address. By subscribing, you agree to receive our marketing emails.
• Email, phone, messaging, and social media. If you email us, call us, message us on WhatsApp, or contact us through LinkedIn, we receive the information you send, along with your contact details.

Information collected automatically

• Source page. The contact form records the page or website that sent you to it, so we know which part of our site your inquiry came from.
• Usage and device data. Like most websites, we receive technical information such as your IP address, browser and device type, the pages you view, and how you arrived on our site. We use Google Analytics to measure this (see “Cookies and analytics”).

Please keep it professional. We do not need your Social Security number, government ID numbers, date of birth, bank or card details, or health information to start a conversation with you, so please leave these out of your résumé and messages.

How we use your information

• To respond to your inquiry and keep in touch about hiring, job search, or coaching.
• To understand employers’ hiring needs, review résumés, and match candidates with open roles.
• To introduce job seekers to employers, which we do only with the job seeker’s permission.
• To provide and schedule career coaching services.
• To send you marketing emails and newsletters, only if you have subscribed or otherwise agreed to receive them.
• To operate, secure, and improve our website, including preventing spam and abuse and understanding which pages are useful.
• To keep records, comply with the law, and protect our rights.

How we share your information

We do not sell personal information. We share it only in the following situations.

• With employers, with your permission. If you are a job seeker, we share your résumé and related details with an employer only after we have your permission, and only for roles we are helping to fill. We do not send your résumé to an employer without your go-ahead.
• With candidates. If you are an employer, we may share details of your open roles, and your company name, with candidates we think may be a fit.
• With service providers. We use outside companies to host our website, receive and route form submissions, run our quiz, manage our email list, measure website usage, and similar tasks. They receive only what they need to do that work for us. The main ones are listed in the next section.
• For legal reasons. We may disclose information if required by law or legal process, or to protect the rights, safety, or property of Careerly, our clients, or others.
• In a business change. If Careerly is involved in a merger, sale, or similar transaction, personal information may be transferred as part of it.

Third-party services we use

These services process information on our behalf or are embedded in our site. Each has its own privacy policy that governs its handling of your data.

• Webflow hosts careerlyny.com and receives and stores contact form submissions, including uploaded résumés.
• Cloudflare Turnstile helps protect our forms from spam and automated abuse. It may check information about your browser and connection to tell people from bots.
• Zapier is connected to our form submissions as a workflow automation tool.
• LeadQuizzes runs our career-style quiz. When you open the quiz it loads from LeadQuizzes’ servers, and the answers and contact details you enter are collected and processed there under its terms and privacy policy.
• Mailchimp is the service we use to store our newsletter subscribers’ email addresses and send marketing emails.
• Google Analytics measures website traffic and usage. Google Fonts supplies the typefaces on our pages, which means your browser requests them from Google.
• Script libraries. Some page animations load code from public content delivery networks (jsDelivr and unpkg), which receive your IP address when your browser requests those files.
• Assessment provider. If you take part in our aptitude-based career coaching assessment, it is delivered through a third-party assessment provider, the Rockport Institute, and the information you enter in it is handled by that provider as well as by us.
• Payments. If you purchase a coaching service, payment is handled by a third-party payment service. We do not collect card numbers on this website.
• WhatsApp and LinkedIn. If you contact us through either one, your messages are also subject to that platform’s own terms and privacy policy.

Cookies and analytics

Cookies are small files that a website stores on your device. Our site and the services embedded in it may set or read cookies and similar technologies for these purposes:

• Making the site work and keeping it secure, including form handling and spam protection.
• Analytics. We use Google Analytics to see how visitors use the site, such as which pages they view and how they arrive. Google may use cookies and your IP address to provide this service.
• Embedded content. Opening the career-style quiz loads LeadQuizzes, which may use its own cookies.

Our contact form also uses your browser’s session storage to remember the inquiry type you selected while you move between pages. That information stays in your browser and is cleared when you close the tab.

You can block or delete cookies in your browser settings, though parts of the site may not work as intended. You can also opt out of Google Analytics by installing the Google Analytics opt-out browser add-on.

Email marketing and unsubscribing

Job applications and marketing are separate. Applying for a role, sending us a résumé, or asking about hiring or coaching never adds you to our marketing email list. We send marketing emails and newsletters only to people who have opted in by subscribing themselves.

How you opt in. You can join our email list by entering your email address in the sign-up form in our website footer, which states that by subscribing you agree to receive marketing emails. Your email address is stored with Mailchimp, which we use to send our emails.

How you opt out. Every marketing email includes an unsubscribe link, and you can also ask to be removed at any time by emailing info@careerlyny.com. If you unsubscribe from marketing, we may still send you messages about an inquiry you made or a service you are using with us.

We do not sell your email address or any other personal information.

How long we keep information

We keep personal information for as long as we need it for the purposes described in this policy, including staying in touch about roles or services that may fit you, and for as long as the law requires. When we no longer need it, we delete it or de-identify it. You can also ask us to delete your information at any time (see the next section).

How we protect information

Our website is served over an encrypted (HTTPS) connection, and we rely on established providers such as Webflow to host the site and store form submissions. No website, email, or method of electronic storage is completely secure, so we cannot guarantee absolute security. If you believe your information has been put at risk, please contact us right away.

Your choices and rights

You can contact us at any time to:

• ask what personal information we hold about you and request a copy;
• correct information that is inaccurate or out of date;
• ask us to delete your information, including a résumé you sent us;
• tell us not to share your résumé with a particular employer, or at all;
• withdraw from marketing emails, or ask us to stop contacting you.

Depending on where you live, you may have additional rights under the privacy laws of your state or country. To make a request, email info@careerlyny.com with “Privacy request” in the subject line and tell us what you would like us to do. We may need to confirm your identity before acting on a request, and we will respond as required by applicable law. We will not treat you differently for making a request.

If you have shared information with a third party that we mentioned above, such as LeadQuizzes or Mailchimp, you may also need to contact that provider directly.

Children’s privacy

Our website and services are intended for adults and are not directed to children under 13. We do not knowingly collect personal information from children under 13. If you believe a child has sent us information, please contact us and we will delete it.

Changes to this policy

We may update this policy from time to time. When we do, we will post the new version on this page and change the effective date at the top. If we make a significant change to how we use personal information, we will take reasonable steps to let you know. Please check this page occasionally.

Contact us

For questions about this policy or to make a privacy request, contact Careerly NY:

• Email: info@careerlyny.com
• Call / WhatsApp: (845) 276-3040
• Mail: Careerly NY, 4 Chestnut Dr, Pomona, NY 10970-2817
• Contact form: careerlyny.com/contact